Your shelves, searchable

A vinyl collection database that remembers your pressings

Nothing loads itself in from a licensed discography. You write down what is printed on the sleeve and the label — artist, title, year, catalogue number, pressing detail — and KeepsakeGrid turns each record into something you can find, filter, and export again.

Open KeepsakeGrid See a worked example

Catalogue numbers on the record
Want list beside the owned shelf
Exports open in a spreadsheet

What KeepsakeGrid actually does

Every point below is a feature the product ships today. Nothing on this page describes a roadmap.

What one album record holds

Each album gets one consistent record shape, which keeps the whole database searchable instead of a pile of free-form notes.

Put the artist and title in the item name, then use the maker field for the record label.
The label's catalogue number fits the reference field, where it is easy to check against a sleeve.
Format, speed, edition, and coloured-pressing details go in up to 12 tags.
Matrix numbers, sleeve condition, and where the record is filed belong in the private notes.

Owned shelves and want lists together

Crates and wants belong in one database so you stop buying the same record twice.

Every record is marked owned or wishlist, and both kinds appear in the same search.
Turning a wishlist entry into an owned record keeps its tags, notes, and photos intact.
Overview totals count owned records only, so unfulfilled wants never inflate the number.
Filter by status to walk the want list at the next record fair.

Values you write down yourself

There is no marketplace median to lean on, so the number attached to each record stays yours.

Record an estimate in your workspace currency and revise it when your view changes.
Estimates become dated history entries, up to 24 per album, each showing the change.
Every figure is labelled as your estimate throughout the product.
Export the whole shelf as CSV or JSON whenever you want it out.

How a record shelf maps onto the database

Six typed examples of albums in a vinyl database — the kind of detail printed on the sleeve, entered by the owner. Estimates are the owner's own figures, not marketplace medians.

Maker: The record label, such as Columbia or Blue Note.
Reference number: The label's catalogue number printed on the sleeve spine.
Tags: Format, speed, pressing era, edition, and weight.
Notes (private): Matrix numbers, sleeve and insert condition, storage spot.

An example vinyl collection as it appears in KeepsakeGrid. Estimates are the owner's own figures, not market prices. The catalogue number sits in each record's reference field.
Item	Maker	Year	Condition	Status	Estimate	Tags	Notes
Miles Davis — Kind of Blue	Columbia	1959	Excellent	Owned	120	LP; mono; six-eye label	Six-eye labels on both sides; sleeve crisp and unsplit
The Beatles — Abbey Road	Apple	1969	Good	Owned	35	LP; stereo	Later pressing; light ring wear on the back sleeve
Marvin Gaye — What's Going On	Tamla	1971	Excellent	Owned	55	LP; gatefold	Original gatefold with the inner sleeve intact
John Coltrane — Blue Train	Blue Note	1958	Good	Owned	90	LP; mono; 47 West 63rd	63rd Street address on the label; deep groove visible
Fleetwood Mac — Rumours	Warner Bros	1977	Mint	Owned	28	LP; reissue; 180 g	Quiet 180 gram reissue kept aside for everyday play
Van Morrison — Moondance	Warner Bros	1970	Good	Wishlist	30	LP; stereo	Hunting a clean original; not bought yet

Download the vinyl starter spreadsheetA small CSV with these six rows, including one wishlist entry. Sign in, import it through the preview, and confirm — the Vinyl collection is created for you.

What it deliberately does not do

Any tool for this job is only worth choosing once its limits are clear, so here are KeepsakeGrid's before you start typing in records.

Recorded values are your own estimates. KeepsakeGrid never presents them as appraisals, insurance values, or live market prices.
There is no barcode lookup, licensed catalogue data, or automatic pricing. Every record is one you type or import.
Private notes, serial numbers, wishlist items, photos, and valuation history are never included in a shared page.
There is no licensed discography, no barcode scanning, and no marketplace price feed. Pressing details are whatever you type from the sleeve.

Questions about vinyl collection database

Do I have to type in every album myself?

Yes. There is no licensed discography to pull from, which also means nothing about your shelf is wrong just because a database disagrees. What you type is what prints on the sleeve and label.

Can it hold 45s and 78s as well as LPs?

Yes. Every item uses the same record, so format and speed go in the tags and search treats them like any other word.

Will it show me current market values?

No. You record your own estimate for each album and KeepsakeGrid keeps a dated history of how that estimate changes. No marketplace prices are fetched or displayed.

Can I let someone browse the shelf?

You can enable a read-only link for the collection. It shows owned items with names, makers, years, conditions, values, and tags — never notes, serial numbers, photos, wishlist entries, or your email.

Start with one object

Open KeepsakeGrid